What is event Plannings?
Event Planning, as simple as the word sounds, is an elaborate process of managing a project such as business meetings, weddings, gatherings, exhibitions and so on. Right from planning the event, to designing its elements, from management of logistics to flawless execution of the event. It is all about choreographing people and art that makes events into memories that last for a lifetime. Generally, people approach event management companies and avail various event planning services for a seamless event.
Different types of Events include:
- Corporate Events
- Social Events
- Virtual Events
- Brand Activations
- Sports & CSR Events
For Corporate event planners and wedding event management, you can always rely on Maze Events and Experiences, the best event management companies in Chennai.
Why is Event Planning important?
To ensure any event to run flawlessly and without any kind of flaws, event planning is important. A poorly planned event can cause more damage to a brand or host than no event at all. One of the major reasons why you should plan your event properly is to ensure money saving. When you plan an event, you assess the financial resources so that you don’t end up overspending. While you plan, you can always look out for the prices from different vendors, compare it with other vendors and select the best fit for you.
One of the major reasons why you should plan your event properly is to ensure money saving. When you plan an event, you assess the financial resources so that you don’t end up overspending. While you plan, you can always look out for the prices from different vendors, compare it with other vendors and select the best fit for you.
Event Planning promotes creativity. When you plan an event, you come up with creative ideas that cater to the needs of the event. Creativity also helps relax the mind, thereby giving more space to plan a better event. Planning has to be done well in advance so that you don’t rush through the event in the final days, thereby collapsing the event or exceeding the budget. In both the cases, it will become difficult for the event ro run smoothly.
How to start event planning?
10 things you need to keep in mind when you head to plan an event:
- Build a solid plan
With no proper plan in place, any event is bound to fail. But that does not mean that you waste the entire time in planning. Set a solid plan for the management of the event and start working on the execution of the event.
- Set aside a working budget
To run any event smoothly, the organizers must define a working and feasible budget. With a budget, it makes it easy for any event planner to decide accordingly the theme and resources for the wedding.
- Organise a Team
For any event to function smoothly, it is important to have the dream team that carefully understands how event management works and acts accordingly
- Define goals and mission for your event
Set aside a common goal for your team and align them according to the mission of the event.
- Set a Theme
Most events have a theme, which makes the event look and feel a lot more interesting. The theme varies depending on the type of Event. An Event management company will help decide on a team as per your budget and requirements.
- Gather resources for the event
Once you have decided on the theme of the event, gather resources for the event such as a speaker, guest list, projectors, screens, microphones and props required for any event.
- Advertise the event
For any event to be recognised, it has to be advertised on either television, radio, hoardings, digital advertising etc.,
An event costs money, and no better way to garner money than sponsors. With the help of sponsors, an event can become more widespread and gain a lot more attendees.
Any event is incomplete without the attendees. If it is a corporate event, the company’s employees and other staff members become the attendees. But if it is a social gathering, an attendee’s list is required.
Logistics are very important for any event. Right from picking up of the guests to dropping them off, from arranging props for the event to delivering messages, logistics helps cover everything.
- Conceptualise and Goal setting
Set a goal for the event and conceptualise all that is required for the event. Determine the purpose of the event, the scope and what the event will accomplish.
It is very important to set the right location for the event. Bookings have to be made in advance depending on the type of event.
Set aside a date for the event because without a defined date it will become very difficult for the team to work on anything. A Date is pretty much a deadline for the team.
- Create a Plan
Create a safe plan for the smooth functioning of the event. Carefully plan the event requirements, logistics, the possible challenges the team might have to face and the time required to overcome them. Make a detailed plan for the event including budget, venue, catering, decoration, entertainment, and logistics.
- Design & Creativity
Design and creativity play a very important role when it comes to any event. Create an engaging event that aligns with the theme of the event. Design invitations, marketing materials, the look and feel of the event.
- Day of the event
On the day of the event, focus on the execution of the planning that has undergone for the preparation of the event. Arrange transportation, accommodations and equipment required for the event. Coordinate with the team regarding the schedule, the staffing and ensure everything is in place for the smooth functioning of the event.
Now that the event is over, it’s important to evaluate it so that you can identify what went well and what didn’t. This will help you rectify mistakes and prevent them from happening in the next event.
What are the 7 stages of event planning?
The seven stages of event planning are required for the successful organisation and functioning of an event. The stages of event planning include:
For all kinds of event planning and management, contact Maze events and experiences, an event management company based out of Chennai. We are an event organising company that handles any kind of event for any sector. Enjoy an event experience like no other with Maze. We take care of an event right from making an event management plan to executing it without burdening you for any reason. You can trust us to meet your requirements without any worries.